TVC066 How To Manage Busy
Today’s podcast is all about managing busy. How to run your week rather than let your week run you.
There is a difference between hard work and working hard. In today’s episode I’m chatting you through some simple tools to keep yourself in charge of your day. Consistently. If you do what you love and you love what you do, you’re going to have an abundance of energy over what you normally think is possible.
As most of you know, especially those of you who follow me on social media, I’m rarely in one place for longer than a few days. This year has been a very big year for travel. I met lots of incredible people via my corporate vitality workshops, speaking engagements, private Boardroom Retreats™ and private coaching with clients who inspire me right back. 2017 is already looking booked.
More of the above, a series of book launches from Aspen to NYC, throw in a few trips to Fiji, and it’s all happening.
Exhausted reading that?
How do I keep my energy, my passion, my vitality and my focus for what I’m doing. It all comes down to managing busy.
Schedules, times and deadlines don’t change. It’s how we handle it that matters…
- harness your energy
- keep that focus
- know when to have downtime
- know how to take nano-breaks
- manage your personal space, especially when you have a public-facing job where you’re surrounded by a lot of people or you’re transitioning from working by yourself and then suddenly your kids come home and there’s a whole lot of noise and chaos.
There’s a real art to finding that blend during busy periods when you’re building your empire or when you’re creating a life that you love.
Here’s my top tips on Managing Busy
a) Go back to basics and keep it SIMPLE
Don’t let chaos take you off track from being productive and thoughtful and also not getting into making decisions out of fear or panic.
We can get pulled off direction with shiny objects and I know that I do a lot of different things.
b) Use your 90 Day Plan as your compass to Manage Busy
I constantly have to ask myself, “Is this part of my 90-day plan?” I religiously print out my 90-day plan and I break it down into immediate three tasks, my seven-day tasks, the 30-day goals that I have to achieve, and then where I need to be in those 90 days.
I have that printed out in front of me. I take that with me. I review that before I accept appointments, before I have guest podcasts scheduled in, and before I plan my travel as well.
I use the car trips from the airport with my driver on the way to a meeting to do phone calls. If I’m extremely tired, then I put my phone down and I use that time for meditation.
What it’s all about is looking at your day differently and looking at how you can best use the time. The time is not going to expand or contract. We have the same numbers of hours in the day as everyone else. It’s just how we use it and I think that’s really important.
c) Be selective with your time and your energy to Manage Busy
I’ve always said yes to a lot of things, but now in order to be the best version of myself for the people that I coach and for the companies that I work with, I have to manage that workload and make sure that I have the mental agility as well as the physical agility to keep everything going.
- Pause before you commit
- Check your diary and check your winning week plan
- Look at the next 30 days
- Ask yourself – is this VITAL? Can it Wait? Can i delegate
- Learn the art of a polite considered ‘no’
d) It’s Ok to pause and ask for help to Manage Busy
You can always ask for help. If you do start to go off track and you start to lose focus on what you’re doing, just pause for a second and maybe take a few minutes to sit with someone in your team or to go back to your own planning sheet and think, “Okay I have to regroup,” especially on Wednesday or Thursday when you forget what your plans were that you started with the good intent on that Sunday or Monday planning.
Stop and get another perspective – but stick to the facts and stats. Go to a trusted source that understands your overall goals and objectives. Input is valuable from people who know you and what you are trying to achieve.
e) PLAN every Sunday to Manage Busy
Sit down and look at what personal elements you need to get done that week and usually we know our work week scope as well. Be flexible but look at times throughout each day you have mini moments or more to focus on your health/fitness/wellbeing/family and friends or ME time. Remember 14.4minutes is only 1% of your day…
Don’t feel that your calendar runs you. You need to step back and think, “How can I be more productive? How can I have more initiative? What’s really vital for me to get the job done properly?” That comes back to managing busy. Practice my WINNING WEEK for a super way to blend it all.
f) Digital Detox to Manage Busy
Get off the phone last thing at night and first thing in the morning!
One of the other things that I hear from a lot of you is the first thing you do when you wake up is you turn your phone on and you check your emails. Also don’t check them just before you go to bed. Sleep is crucial and we need wind down time before we go to sleep to get our body and mind into the best state of relaxation for the rejuvenation sleep provides.
I want you to stop doing that. The first thing I want you to do when you wake up actually is to get up, stand up, do a mini-workout.
Go for a walk, have a glass of water with lemon juice, have a couple of minutes of grateful thoughts about the day ahead.
Really set your day up with a little bit more calm intent. Don’t go straight into work fear mode… “What happened overnight?” Having this palpitation in your chest because you’re stressed out because all these new emails are coming through…
The problem with technology these days is that we’re always accessible and we’re always online. It’s up to you to manage that technology properly and manage that technology with your partners and the people that you work with as well. Set some boundaries. Here’s some good times on how you can digital detox.
My biggest advice when managing busy is we need to create downtime. Looking at the week and remember it’s not about work life balance. It’s really all about a work life blend. Work life balance is a bit of a myth because we can’t say we’re negotiating, we’re putting one thing in for another, when really you have to see your days as a blend of everything.
It’s just really your mindset on how you’re going to use everything and how you’re going to manage your own personal vitality to make sure that you don’t burn out and that you make good, conscious, informed decisions about what you’re going to do with your time. It isn’t art. There’s no quick fix to managing busy.
The art of this is practice. I’ve also put some listener q&a’s at the end of this show notes as well…
You can’t just listen to this. You’ve actually got to adopt these skills that will create habits for you to be a highly effective person, but in a very harmonious way.
Yours in Vitality
Some specials on the fly right now:
If you haven’t signed up to my Monday Mojo, a lot of this stuff is on there. click, “Sign up for the Monday Mojo.”
On the first of November, I’m also going to be doing a special, three-month rate for my vitality roadmap at 150 dollars for over Christmas. USE THIS CODE “BUSY” to get $75 off! Or click the link and it’s already directly applied at checkout. See below.
- 12 modules to take you from “chaos to calm”.
- It’s the complete online Evergreen modules – means once you sign up you can access it for how ever long you want
- You can access the whole course as fast as you want.
You can go back to it. You can ask me questions. Really it’s my way of giving me as your coach to help you on this journey to have your ultimate vitality and blend your business and your personal success.
+ Some Listener Questions Answered:
Louisa P, Vic, Australia
“How do you find time to balance and to take downtime and just not get stressed out by all the stuff that comes across your desk?”
Nikki: I think this comes back to the power of planning and to ask yourself, “Is this thing that’s coming in vital?” When you do your weekly planning, you know what you have to achieve that week, you know key client work you have to do, you know what personal responsibilities that you have. There’s always going to be new demands on your time. There’s always going to be a high-paced schedule, not enough time in the day.
It really comes down to the power of your focus and being able to say to people, “Hey thanks so much. I received that email. I received that message. I got that brief. At the moment, my schedule’s full this week, but I’ll get back to you at such and such time.” (SEE POINT C)
Tom, Lawyer, Chicago, USA
“We work in 10 minute units at work and everything is measured by time…how can I make time for myself, my fitness and still show I am working hard for the company and the team?”
Nikki: If you’re managing a team or you’re in legal, software, finance, in any kind of information services, you’re building on unit increments. It can also get incredibly stressful to put your own well-being first when it towards the end of the year. I know that those incremental time sheet factors can be really stressful. My advice is plan your day by doing your fitness in the morning and ensure you can have walk and talk meetings with your colleagues or when you go to think about a case or a project. Head outside for some fresh air.
You just have to step back and untether yourself from the feeling of stress whenever you open your emails or your calendar. All it is is a planning system. You’re a human. You’re allowed to take a breath and consider what’s going to work best for you and you need to be assertive with your time.
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